’–User Agreement

  • By making a booking, you are agreeing to the following Terms & Conditions of use without modification or revision. You agree that:
  • a) The Terms & Conditions of hire of the Rehearsal Room & associated equipment are governed by this User Agreement.
  • b) We may amend, revise or update the Terms & Conditions of this User Agreement at any time & without prior notice to You.

In This User Agreement

‘Session’ means the space & time allocated to the Client by Room4 Studios which constitutes the booking, ‘the Client’ or ‘You’ means the individual/representative who makes the booking & where the context requires the individual using the Website; ‘The Studio’ means the premises at Room4 Studios, 145 Whitehall Road, Bristol, BS5 9BJ, ‘Agreement’ means these Terms & Conditions, 'Website' means, www.room4studios.co.uk


  • Rehearsals: When booking via the Website, full payment must be made in advance. For sessions reserved over the telephone or via e-mail, payment for the reserved booking should be made at the time of the allotted booking slot.
  • Recordings: A non-transferable & non-refundable 25% or £25 (which ever is greater) deposit is required to secure all bookings & the remaining balance is due before the end of the session
  • Terms for any arrangements where an invoice is provided for bank transfer are at the discretion of The Studio.

Bookings, Cancellations, No-Shows & Amendments

  • Rehearsals: Our Cancellation Policy becomes applicable when the studio is fully booked, and we miss bookings or have potentially missed online bookings. The fee is the full cost of the room. We will keep the details of the missed customers & attempt to fill the space with the intention of waiving the cancellation fee. If you do not honour a booked session & do not give us notice before the session commences, you are liable to the full charge irrespective of whether the studio was fully booked.
  • Recordings: The same time frames apply as for the rehearsal bookings, & the studio is always fully booked when a recording is booked.

Fire Regulations & Health & Safety

All Users are required to familiarize themselves, & comply with, all fire regulations, evacuation procedures & health & safety requirements of the Studio as detailed at the location.

Damages or Theft

When You make the booking, You are responsible for every person whom you are booking for & on behalf of. If, at any time during your Session or thereafter, damage or theft of Studio property or equipment is discovered, You will be charged for the replacement or repair (at the Studio's discretion) & will be liable to prosecution. Whilst every effort is made to ensure the condition & good order of Studio equipment. You are advised to make aware to the Studio staff any equipment included in your Session that is not of good order, non-functional or appears to be damaged.

Under 18 & Minors

  • Person under the age of 16 must be accompanied by an adult.
  • Those aged 16-17, must have a supervising adult present at the start & end of each session who will enter into this agreement on their behalf

Use of the Studio

  • You will be expected to maintain & leave the Studio in the condition in which You find them & ensure that You remove all personal belongings at the end of the Session. Bicycles must be locked outside or in the designated 'Bike Yard' area & not taken in the Studio Rooms. The Studio will provide a lock if You do not have one.
  • Smoking & vaping is not permitted anywhere in the Studio except at the designated 'Gravel Pit' smoking area outside the building. The Studio reserves the right to immediately end the session of any individual who is caught in violation of this policy & demand full payment.
  • The use or possession of illegal drugs in Studio premises is explicitly forbidden. The Studio reserves the right to immediately end the session should any individual who is caught in violation of this policy & demand full payment.
  • You shall not use the Studio in any way which may result in annoyance or disturbance to the other occupiers or users of the premises surrounding your Studio room, or neighbours in surrounding buildings. We reserve the right to immediately end the session of any individual with the behaviour the Studio consider to be in violation of this policy & demand full payment. No refunds are payable for any unused session time.
  • We reserve the right to refuse admission to, or direct the removal from the Studio of any person who, in our opinion, is not in a fit & proper demeanour to be on the premises. This includes but is not limited to those under the influence of alcohol or any other drugs.
  • You will be responsible for keeping proper order during the session & for ensuring that all invitees conduct themselves in appropriate manner & comply with all rules of the Studio.

No Unlawful Or Prohibited Use

As a condition for sessions booked at the Studio, You agree that You will not use The Studio for any purpose that is unlawful or prohibited by, or inconsistent with, this User Agreement.


By entering into this contract you agree to that Duke, the studio dog, can sniff you or your belongings, bark at you & or attempt to eat your biscuits at any point during your session he deems necessary. Duke reserves the right to be asleep or not present at all.

Liability Disclaimer & Limits

Nothing in this User Agreement excludes any liability which the Studio may not lawfully exclude under contract, including by not limited to personal injury or death caused by negligence. You agree that the Studio will have no liability & will not be obligated to make any refund & shall otherwise not be responsible in the event of any: delay, cancellation, strikes, riots, floods, acts of god, security breach, technological failure, health scares, or any other cause beyond the control of the Studio, & further that the Studio shall not have any responsibility for any additional expense resulting from any such acts or events or from any acts of any government or authority. In no event shall the Studio be liable for any direct, indirect, punitive, incidental, special or consequential damages arising out of, or in any way connected with, the use of the Studio, whether based on contract, tort, strict liability, or otherwise, even if the Studio have been advised of the possibility of damages, except where the Studio may not lawfully exclude such liability under contract. The Studio accept no responsibility for loss of or damage to any articles (including personal belongings) brought on to the premises by You or your invitees.

Use Of Information

Any personal information You provide to us for the purposes of making a booking will be retained securely & may be used by the Studio to contact you in the future in relation to other Studio activities. The Studio will not, without Your prior consent, pass your personal information to third parties under the Data Protection Act 1998(c29)

Contract Formation

No contract will exist under this User Agreement for the reservation of any Session at the Studio until the Studio formally accept a reservation. The Studio acceptance will be deemed complete & to have been effectively communicated to You for all purposes, at the time that the Studio send the email to You, whether or not You receive the email.


This User Agreement (& any other Terms & Conditions referenced herein) constitutes the entire & only agreement between the Studio & You, & supersedes all other agreements, representations, warranties & understandings with respect to the subject matter of this User Agreement. If any part of this User Agreement is determined to be invalid or unenforceable pursuant to applicable law including, then the invalid or unenforceable provision will be deemed superseded by a valid, enforceable provision that most closely matches the intent of the original provision & the remainder of this User Agreement shall continue in effect. Our failure to enforce any provision of this User Agreement shall not be deemed a waiver of such provision nor of the right to enforce such provision. Any rights not expressly granted herein are reserved by Us. An individual who is not a party to this User Agreement shall have no right under the Contract (Rights of Third Parties) Act 1999 to enforce any of its terms. This User Agreement shall be governed by & construed in accordance with English law. Disputes arising shall be subject to the exclusive jurisdiction of the English courts.

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